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Partner Engagement Policy

Partner Engagement Policy

  1. Before entering into partnerships, conduct adequate research to be confident that the potential partner/organisation: Shares IHO Global’s objectives and understands IHO Global’s vision, mission and values.
  1. IHO Global shall carry out adequate research to be confident that the potential partner/organisation is suitable. Research will verify that the potential partner/organisation is financially viable, competent and not in debt. IHO Global will work with the potential partner/organisation to ensure it has appropriate processes in place to prevent transmission of funds to terrorist organisations, procedures to minimise the potential for fraud, and screening procedures to protect children.
  1. Before entering into partnerships, conduct adequate research to establish the status of the potential partner/organisation:
  • Does the potential partner have an accountable and democratic organisational structure and is financially transparent;
  • Is the potential partner considered legitimate, locally;
  • If appropriate, confirm the legal status (if any) of the potential partner in their country of origin (e.g. check legal registration as a not-for-profit entity, NGO, civil society or community organisation).
  • Do programs and projects align with relevant laws, and government policy and planning frameworks.
  1. Before entering into partnerships, conduct adequate research to be confident that the potential partner organisation: Is not on the DFAT and National Security Australia lists of terrorist organisations and proscribed persons or entities.
  1. Only enter partnerships that are compatible with local cultural needs and values, and which are aligned with IHO Global’s purpose and values.
  1. Before entering into partnerships, conduct adequate research to be confident that the potential partner organisation: Is open to being monitored by IHO Global and will be responsive to recommendations. IHO Global must also be open to being monitored by the partner.
  1. Before entering into partnerships, conduct adequate research to be confident that the potential partner organisation: Has sufficient human resources to achieve desired partnership outcomes.
  2. Before entering into partnerships, conduct adequate research to be confident that the potential partner organisation: Does not discriminate based on age, gender, religion, ethnicity, physical or intellectual ability or political affiliation.
  1. Before entering into partnerships, conduct adequate research to be confident that the potential partner organisation: Will not engage in Evangelizing or Proselytising.
  1. Before entering into partnerships, conduct adequate research to be confident that the potential partner organisation: Will work in partnership with their community.
  1. Before entering into partnerships, conduct adequate research to be confident that the potential partner organisation: Will be accountable to their communities, IHO Global and donors.
  1. Written agreements with partners must also state that partners are responsible for ensuring their subcontractors also comply with these obligations, in particular in the following areas:
  • Screening procedures to protect children.
  • Processes to prevent transmission of funds to terrorist organisations
  • Procedures to minimise the potential for fraud.
  1. Formalise relations with partners, clearly identifying roles and responsibilities in a mutually accountable and respectful manner. For example,
  • Developing clear project agreement guidelines and systems to support the formal partnership agreement to clarify and/or summarise the partnership contract.
  • IHO Global will secure a written, signed agreement (in the form of an Entity Agreement or Memorandum of Understanding with each of their partners which sets out the agreed objectives of the collaborative aid and development activity and the roles, responsibilities and obligations of each party.
  • Designing, implementing and coordinating partnerships that are strategic, and results-oriented, with defined roles and responsibilities, utilising capacities and resources for all. Comprehensive supporting project documentation will be held on record in IHO Global’s secure data base.
  1. IHO Global will make every reasonable effort to ensure that funds or resources disbursed to partners or third parties are applied lawfully, in accordance with the promise to the donor, for a proper purpose and with proper controls and risk management in place. (Australian Government legislative requirement). The funds or resources will be disbursed in accordance with relevant laws including taxation, counter terrorism financing and anti-money laundering legislation; and appropriate control and risk management mechanisms are in place to mitigate the risk of misappropriation or improper use of the funds or resources once disbursed.
  1. IHO Global will not impose their systems and procedures on partners. Where partners do not have the capacity to meet organisational commitments for partnership, IHO Global will support them to strengthen their systems and procedures to ensure that they meet national, and where relevant international, good practice standards.